Microsoft Teams is not just about video conferencing; it’s a comprehensive platform for team collaboration, offering various features including audio sharing during meetings or calls.
This functionality is perfect for playing audio clips, music, or videos with sound to participants.
However, sharing audio isn’t as simple as clicking a button.
This guide will walk you through the steps to effectively share audio in Teams across various scenarios.
Scenario 1: How To Share Computer Audio on Teams
1. Start or join a Teams meeting from your computer.
2. Click the Share icon in the meeting toolbar.
3. Before selecting your screen or application, tick the ‘Include computer sound’ option in the bottom-left of the sharing window.
4. Choose to share your entire screen, a specific window, or a browser tab.
Start the share. You’ll see a red border around what you’re sharing, and a notification confirms you’re sharing audio.
Play the audio on your PC. It’s now audible to all meeting participants.
Tip: To stop audio sharing, deselect ‘Include computer sound’ or click ‘Stop sharing’ in the toolbar.
Scenario 2: Sharing Audio from an External Device
To share audio from a device like a microphone, speaker, or headset, follow these steps:
1. In a Teams meeting, click the More actions icon (three dots) in the toolbar. (Ensure your speaker is connected)
2. Click on the Setting Button
3. Go to Device settings and set your external device as the Speaker and Microphone. You can adjust the volume and test the sound here.
3. Click on the Join Now button to start the meeting.
4. Click the Share icon in the toolbar and
5. Select ‘Include computer sound’.
6. Choose what to share and start the share. A notification will confirm audio sharing.
Play audio from the external device; it will now be shared with participants.
Note: To halt sharing, untick ‘Include computer sound’ or select ‘Stop sharing’.
Scenario 3: Sharing Audio from Your Phone
For sharing audio directly from your phone, like voice memos or music apps, do this:
- Install the Teams app on your phone.
- Join a Teams meeting or call from your phone.
- Tap the More actions icon and select ‘Share screen with sound’. Grant necessary permissions for screen and audio recording.
- Tap ‘Start now’ to begin sharing. Your phone screen will show a red border, indicating active sharing.
- Play the audio on your phone – it’s now shared with the meeting.
Tip: To stop, tap ‘Stop presenting’ in the toolbar or use the phone’s ‘Stop sharing’ function.
Enhance your Teams meetings with shared audio, whether it’s for presentations, demonstrations, or just adding a bit of fun.
Remember, the process varies slightly based on the device and the source of the audio.
We hope this guide makes your audio sharing experience in Teams smoother and more effective.
For any further questions or insights, feel free to drop a comment below!
How To Play Music On Teams
Playing music during a Microsoft Teams meeting, which is a part of audio sharing, can be done relatively easily. Here’s a step-by-step guide to help you play music during your Teams meeting:
Prepare Your Music Source:
- Before the meeting, decide on the source of your music. This could be a music player app, a website, or a file on your computer.
Start or Join Your Teams Meeting:
- Open Microsoft Teams and either start a new meeting or join an existing one.
Share Your Screen with Audio:
- In the meeting controls toolbar, click on the “Share” icon (it looks like a square with an arrow).
- In the sharing options window, look for the “Include computer sound” checkbox in the lower-left corner and make sure to check it. This step is crucial as it allows the audio from your computer to be heard by other meeting participants.
- After selecting “Include computer sound,” choose what you want to share. You can opt to share your entire desktop or a specific window (like your music player or browser window).
Play the Music:
- Once you start sharing, play the music from your chosen source on your computer. The sound will be transmitted to your Teams meeting, allowing all participants to hear it.
- Ensure the volume is at an appropriate level. It might be helpful to ask a participant if the music is at a comfortable listening level.
Adjusting Settings If Needed:
- If you are also speaking while the music is playing, you may need to adjust the volume of the music so that your voice is not drowned out.
- Be mindful of the microphone picking up additional noise or feedback.
Stop Sharing When Done:
- When you are finished playing music, you can stop sharing your screen by clicking on the “Stop sharing” button in the meeting controls.
- If you only wish to stop the music but continue sharing your screen, simply pause or stop the music on your music player or source.
How Do I Enable Sound In Microsoft Teams
Before or During a Meeting:
- If you are not heard in a meeting, check if your microphone is muted. You can unmute yourself by clicking the microphone icon in the meeting controls.
Selecting the Correct Microphone:
- Click on the “More actions” icon (three dots) in the meeting controls.
- Choose “Device settings” to view your audio devices.
- Under ‘Microphone’, make sure the correct recording device is selected. If you have multiple microphones, select the one you intend to use.
Test Your Microphone:
- Teams allow you to make a test call to check your audio setup. Utilize this feature to ensure your microphone is working correctly before joining important meetings.
How To Play Music On Teams Without Sharing Screen
Playing music in a Microsoft Teams meeting without sharing your screen is a bit trickier, as Teams is primarily designed to share audio along with the screen. However, there are a few workarounds you can try:
Use a Second Device:
You can play music using a separate device placed close to your microphone. This could be a phone, tablet, or another computer. Here’s how to do it:
- Play Music on the Second Device: Start playing the music on your secondary device.
- Place the Device Near Your Microphone: Ensure the device is close enough to your primary device’s microphone to capture the sound clearly.
- Adjust the Volume: Make sure the volume is not too loud to overpower your voice but loud enough for participants to hear.
Virtual Audio Cable (Advanced Method):
A more technical method involves using a “virtual audio cable” – a software that creates a virtual sound device on your computer, allowing you to route audio from one application to another.
- Download and Install a Virtual Audio Cable Software: There are several options available, such as VB-Cable or Voicemeeter.
- Configure the Virtual Audio Cable: Set the virtual cable as the default playback device on your computer. Then, configure your music application to play through the virtual cable.
- Configure Teams to Use Virtual Audio Cable as Microphone: In Teams, go to your device settings and select the virtual audio cable as your microphone.
- Play the Music: Now, when you play music on your computer, it will be routed directly into the Teams call via the virtual audio cable, without the need to share your screen.
Use an External Mixer:
If you have access to an external audio mixer, you can connect your computer and an external music source to the mixer, then feed the mixed audio back into your computer.
- Connect Your Devices to the Mixer: Connect the computer (Teams call) and the music source to the mixer.
- Mix the Audio: Adjust the levels so that both your voice and the music can be heard clearly.
- Feed the Audio Back to the Computer: Connect the mixer’s output to your computer’s microphone input.
- Select the Correct Input in Teams: Make sure Teams is set to use the correct input that receives audio from the mixer.
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